FSO - Program Visitation
David Fay
A member of The Auxiliary and Flotilla
14-8 since 2012
email:
faydavid@msn.com
Recreational
Boating Safety Visitation Program
Flotilla Staff Officer - Program Visitor (FSO-PV) As FSO-PV,
it is my responsibility to track all visits made to partner
locations. I maintain a flotilla master list that contains
the following information: partner name, address, phone
number, contact, assigned program visitor and dates of
visits. This list is on an Excel spreadsheet and is an easy
way to track how often a partner location is visited and the
number of visits reported each month. Information comes from
the 7046 reports submitted by Program Visitors (PVs). The
FSO–PV receives form 7047/5093 for partner additions and
deletions from the PVs and forwards them to the Division
Staff Officer-Program Visitor (SO-PV) who in turn will
submit it up the Chain of Leadership to be added to the
Auxiliary Master Partner List. The FSO-PV assures that the
flotilla program visitors have a supply of materials to be
placed in partner locations. Most PVs will order their own
supply from the FSO-Materials, however, occasionally, I will
place the order then distribute at a flotilla meeting. The
FSO-PV works closely with the FSO-Public Affairs and the FSO-Vessel
Examiners in planning PA and VSC events, especially at
partner locations. FSO-PV also works with the FSO-Public
Education in developing a class schedule handout. The FSO-PV
forwards any information received down from the Chain of
Leadership to all PVs. I subscribe to RBS-News which sends
out email updates regarding boating safety and the RBS
program and forward some of these to the PVs, if
appropriate. The FSO-PV submits monthly reports to the SO-PV
and to the Flotilla Commander, Vice Commander and the FSO-Publications
for the monthly flotilla newsletter.
1. I would suggest you sign up to receive RBS-Alerts. RBS-Alerts is a
boating safety alert service that provides boating safety tips, best
practice ideas, and important announcements about boating safety. http://bdept.cgaux.org/mailman/listinfo/rbs-alerts_bdept.cgaux.org
Some of the information is good to pass along to the PVs to give to their
marina partners. I’ve even forwarded a couple to VEs as a FYI.
2. AuxInfo: You can get a list of qualified PVs and the number of
reported program visits by going to our AuxInfo site. Go to http://www.safeboatingjax.com/
Member Section, Select AuxInfo Report, from the Flotilla 08 column select
“Certifications”, select “Recreation Boating Safety Visitor”. This will give
you a list of current PVs. Unfortunately, we will be losing 2 of our PVs
next year. Charlie Smith is leaving the area and Paul Tynda will be going
into REYR Status for not having fulfilled the annual requirement. To begin
2013 our PVs will be You, John Hadley, Kevin Koehl and myself. Each week
AuxInfo is updated with reported program visits. There are two rows
pertaining to pv counts. The first reflects ALL Years. The second will be
for 2013 only. This is one way for you to track the number of visits
reported. This can be filtered do down quarterly, monthly, weekly and daily.
3. Attachment 1, Partner List: This is how I kept track of our partners.
Last year the District Staff Officer wanted a list of all partners and
(generally) how often they are visited. I had already been tracking this so
it was easy for me to send him this info promptly. It is also a good way to
see that partner locations are being tended to. I found it helpful to keep
track of our partner events, as well. This helped me when I was doing my
monthly reporting to the SO-PV and for the flotilla newsletters. You will
see that John Hadley has been making stops on a weekly basis for most of his
locations. Keep in mind that there are no boundaries when it comes to
program visits and no one PV has claim to any location. We can overlap as
long as we are not becoming an annoyance for the partner. I believe John
would like to have you take over a few of his locations for regular visits,
if you can.
4. Attachment 2, Form 7047/5093: This form is used to add or subtract a
partner from the master list maintained by the district (although I am not
sure if this is actually being done). PVs should complete the form and
submit it to you. You then will forward it up to the SO-PV. After the first
of the year, we will know if the division has appointed someone to SO-PV. If
they haven’t then you can ask the Assistant District Staff Officer if you
should send them to him/her. I can help you with this, if needed. The first
year, I was asked to send a hard copy to the SO. The next year I was asked
to submit it electronically. You’ll have to ask the SO how it should be
submitted. Regardless, I always saved a copy for my records. (This also
helps when filing reports).
5. Attachment 3, Monthly Report to SO-PV: If a division staff officer is
appointed, he/she may ask you to complete a monthly report. This is one that
I had submitted earlier this year. You can probably wait until you hear from
the SO before doing anything. It may take a few months before or if you hear
anything at all.
6. When you do your monthly report for the newsletter, cc the FC and VFC.
7. I will cc you copies of the 7046 reports that I receive from the PVs.
8. Following comes from an email (5/12) I received regarding REYR status
and recertifying: Below is a message from Bob Platt that you all should be
aware of the change for Re-certification of Program Visitors.
From: Bob Platt From my last conversation with Steve Minutolo on this
subject, PVs CAN recertify themselves by doing two "practice visits" as a
Trainee. The AUXMAN is correct. This is something the National Board wanted
and CHDIRAUX approved. Its a done deal The process of getting recertified is
the same as before. After the mission is entered into AUXDATA (yes with no
Lead), The FC reports the member is eligible for recertification as before.
The only difference is no qualified PV is involved, no one gets "credit"
for the "practice visits" and the mission goes in with no lead allowing
those doing the recertifying to check to see if the requiredpractice visits
were done.
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